£21.99

Description

Contents

Introduction 1 About This Book 1 How to Use This Book 2 Foolish Assumptions 3 What's Not Here 3 Icons Used in This Book 4 Where to Go from Here 4 Part I: Your Introduction to Word 5 Chapter 1: Hello, Word! 7 Start Your Word Day 7 Starting Word the traditional way 8 Starting Word the best way 8 Opening a document to start Word 9 Behold the Word Program 10 Working the Word Start screen 10 Examining Word's main screen 11 Working the Ribbon 12 Showing and hiding the Ribbon 13 Changing the document view 14 Making text larger or smaller 15 End Your Word-Processing Day 16 Quitting Word 16 Closing a document without quitting Word 17 Setting Word aside 18 Chapter 2: The Typing Chapter 19 Input Devices Galore 19 Using the PC keyboard 19 Understanding the mouse pointer 21 Keyboard Dos and Don'ts 21 Following the insertion pointer 22 Whacking the spacebar 22 Backing up and erasing 23 Pressing the Enter key 23 Stuff That Happens While You Type 23 Watching the status bar 24 Observing page breaks 24 Working collapsible headers 25 Dealing with spots and clutter in the text 25 Understanding colorful underlines 26 Part II: Your Basic Word 27 Chapter 3: To and Fro in a Document 29 Document Scrolling 29 Working the vertical scroll bar 29 Using the horizontal scroll bar 31 Scrolling with the mouse wheel 31 Move the Insertion Pointer 31 Commanding the insertion pointer 32 Moving in small increments 32 Moving from beginning to end 33 Go Back to Where You Once Edited 34 Go to Wherever with the Go To Command 34 Chapter 4: Text Editing 37 Remove Text You Don't Want 37 Deleting single characters 38 Deleting a word 38 Deleting more than a word 39 Split and Join Paragraphs 41 Making two paragraphs from one 41 Making one paragraph from two 41 Soft and Hard Returns 42 Undo Mistakes with Undo Haste 43 Undoing the Undo command with Redo 44 Using the Repeat command 44 Chapter 5: Search for This, Replace It with That 45 Text Happily Found 45 Finding a tidbit o' text 46 Scouring your document with Advanced Find 47 Finding stuff you can't type 49 Replace Found Text 51 Replacing one thing with another 51 Replacing it all at once 53 Finding and replacing formatting 53 Chapter 6: Blocks o' Text 55 Meet Mr Block 55 Mark a Block of Text 57 Using the keyboard to select text 57 Marking a block with the mouse 58 Using the F8 key to mark a block 59 Blocking the whole dang-doodle document 60 Deselecting a block 61 Manipulate the Block of Text 61 Copying a block 62 Moving a block 62 Setting the pasted text format 63 Copying or moving a block with the mouse 64 Viewing the Clipboard 65 Chapter 7: Spell It Write 67 Check Your Spelling 67 Fixing a misspelled word 68 Dealing with incorrectly flagged words 69 AutoCorrect in Action 70 Undoing an AutoCorrect correction 70 Adjusting AutoCorrect settings 71 Grammar Be Good 72 All-at-Once Document Proofing 73 Spell Check and Grammar Settings 74 Undoing the Ignore All command 74 Customizing the custom dictionary 75 Disabling automatic spell check 76 Curtailing grammar checking 76 Chapter 8: Documents New, Saved, Opened, and Closed 77 Some Terms to Get Out of the Way 77 Behold! A New Document 78 Save Your Stuff! 79 Saving a document the first time 79 Dealing with document-save errors 81 Saving or updating a document 82 Forgetting to save before you quit 83 Open a Document 84 Using the Open command 84 Opening one document inside another 86 Close a Document 87 Recover a Draft 87 Chapter 9: Publish Your Document 89 Your Document on Paper 89 Previewing before printing 90 Printing the whole document 91 Printing a specific page 92 Printing a range of pages 93 Printing on both sides of the page 94 Printing odd and even pages 94 Printing a block 95 Printing more than one copy of something 96 Choosing another printer 96 Canceling a print job 97 Electronically Publishing Your Document 97 Preparing a document for sharing 98 Sending a Word document via email 98 Making a PDF 99 Exporting your document 100 Part III: Fun with Formatting 101 Chapter 10: Character Formatting 103 Text-Formatting Techniques 103 Basic Text Formats 104 Choosing a font 105 Applying character formats 106 Text Transcending Teensy to Titanic 107 Setting the text size 108 Nudging text size 108 More Colorful Text 109 Coloring the text 109 Shading the background 110 Change Text Case 111 Clear Character Formatting 112 Behold the Font Dialog Box 112 Chapter 11: Paragraph Formatting 115 Paragraph-Formatting Rules and Regulations 115 Formatting a paragraph 116 Locating the paragraph-formatting commands 116 Justification and Alignment 118 Line up on the left! 118 Everyone center! 118 Line up on the right! 119 Line up on both sides! 119 Make Room Before, After, or Inside Paragraphs 119 Setting the line spacing 120 Making space between paragraphs 121 Paragraph Indentation Madness 122 Indenting the first line of a paragraph 122 Making a hanging indent (an outdent) 123 Indenting a whole paragraph 124 Using the ruler to adjust indents 124 Chapter 12: Tab Formatting 127 Once Upon a Tab 127 Seeing tab characters 128 Seeing tab stops 129 Using the ruler to set tab stops 130 Using the Tabs dialog box to set tabs 130 The Standard Left Tab Stop 132 Creating a basic tabbed list 132 Creating a two-tab paragraph thing 133 The Center Tab Stop 135 The Right Tab Stop 136 Making a right-stop, left-stop list 136 Building a two-column right-stop list 138 The Decimal Tab 139 The Bar Tab 140 Fearless Leader Tabs 141 Tab Stop, Be Gone! 142 Chapter 13: Page Formatting 143 Describe That Page 143 Setting page size 143 Changing orientation (landscape or portrait) 144 Setting the page margins 145 Using the Page Setup dialog box 146 Page Numbering 148 Adding an automatic page number 148 Starting with a different page number 149 Numbering with Roman numerals 150 Removing page numbers 151 New Pages from Nowhere 151 Starting text on a new page 152 Inserting a blank page 152 Page Background Froufrou 153 Coloring pages 153 Printing colored pages 154 Adding a watermark 154 Chapter 14: More Page Formatting 157 Slice Your Document into Sections 157 Understanding sections 158 Creating a section 159 Using sections 160 Deleting a section break 160 That First Page 161 Adding a cover page 162 Inserting a cover page manually 162 Headers and Footers 163 Using a preset header or footer 164 Creating a custom header or footer 164 Working with multiple headers and footers 167 Removing a header or a footer 169 Chapter 15: Style Formatting 171 The Big Style Overview 171 Finding the styles 172 Using a style 173 Discovering the current style 174 Removing style formatting 175 Make Your Own Styles 176 Creating a style 176 Using the Create New Style from Formatting dialog box 177 Modifying a style 178 Assigning a shortcut key to your style 179 Deleting a style 180 Style Tips and Tricks 181 Updating the Normal style 181 Creating heading styles 182 Customizing the Style Gallery 182 Chapter 16: Template and Themes Formatting 183 Instant Documents with Templates 183 Starting a new document by using a template 184 Changing a document's associated template 186 Templates of Your Own 187 Creating a template based on a document you already have 187 Making a new template from scratch 188 Modifying a template 188 The Theme of Things 189 Applying a document theme 190 Modifying or creating a theme 190 Chapter 17: Sundry Formatting 191 Weird and Fun Text Effects 191 Steal This Format! 193 Automatic Formatting 194 Enjoying automagical text 194 Formatting tricks for paragraphs 196 Undoing an AutoFormat 198 Center a Page, Top to Bottom 198 Part IV: Spruce Up a Dull Document 201 Chapter 18: Borders and Lines 203 The Basics of Borders 203 Putting borders around a paragraph 205 Drawing a thick line between paragraphs 206 Boxing multiple paragraphs 206 Removing borders 207 The Borders and Shading Dialog Box 207 Creating a fancy title 208 Boxing text 209 Applying a page border 209 Chapter 19: Able Tables 211 Put a Table in Your Document 211 Working with tables in Word 212 Creating a table 213 Un-creating a table 216 Deleting a table 217 Text in Tables 217 Typing text in a table 217 Selecting in a table 218 Aligning text in a cell 218 Table Modification 219 Adding or removing rows or columns 220 Adjusting row and column size 220 Merging cells 221 Splitting cells 221 Making the table pretty 222 Adding a table caption 222 Chapter 20: Columns of Text 225 All about Columns 225 Making two-column text 227 Building a trifold brochure 227 Giving up on columns 228 Column Termination 229 Changing column formats 229 Placing a column break 230 Chapter 21: Lots of Lists 233 Lists with Bullets and Numbers 233 Making a bulleted list 234 Numbering a list 234 Creating a multilevel numbered list 235 Numbering lines on a page 235 Document Content Lists 236 Creating a table of contents 236 Building an index 237 Adding a list of figures 239 Footnotes and Endnotes 239 Chapter 22: Here Come the Graphics 241 Graphical Goobers in Your Text 241 Copying and pasting an image 243 Plopping down a picture 243 Stealing images from the Internet 244 Slapping down a shape 244 Sticking things into a shape 245 Using WordArt 246 Adding a caption 246 Image Layout 247 Wrapping text around an image 249 Floating an image 249 Keeping an image with text 250 Image Editing 250 Resizing an image 250 Cropping an image 251 Rotating an image 251 Changing an image's appearance 252 Image Arrangement 252 Moving an image hither and thither 252 Aligning graphics 253 Shuffling images front or back 253 Grouping images 254 Chapter 23: Insert Tab Insanity 255 Characters Foreign and Funky 255 Nonbreaking spaces and hyphens 255 Typing characters such as Ü, Ç, and Ñ 256 Inserting special characters and symbols 257 Spice Up Your Document with a Text Box 258 Fun with Fields 259 Understanding fields 260 Adding some useful fields 261 Updating a field 262 Changing a field 262 Deleting fields 263 The Date and Time 263 Adding the current date or time 264 Using the PrintDate field 264 Part V: The Rest of Word 265 Chapter 24: Multiple Documents, Windows, and File Formats 267 Multiple Document Mania 267 Arranging open document windows 268 Comparing two documents side by side 269 Viewing one document in multiple windows 269 Using the old split-screen trick 270 Many, Many Document Types 271 Understanding document formats 271 Opening a non-Word document 272 Updating an older Word document 274 Chapter 25: Word for Writers 275 Organize Your Thoughts 275 Entering Outline view 276 Typing topics in the outline 277 Rearranging topics 278 Demoting and promoting topics 278 Expanding and collapsing topics 279 Adding a text topic 281 Printing an outline 281 Large Documents 282 Creating a master document 282 Splitting a document 284 Dan's Writing Tips 285 Choosing the best word 285 Counting every word 285 Writing for writers 286 Chapter 26: Let's Work This Out 287 Comments on Your Text 287 Adding a comment 288 Displaying or hiding comments 288 Reviewing comments one at a time 289 Printing comments (or not) 290 Deleting comments 291 The Yellow Highlighter 291 Look What They've Done to My Text, Ma 292 Comparing two versions of a document 292 Tracking changes as they're made 294 Reviewing changes 294 Collaborate on the Internet 295 Sharing a document 296 Checking updates 296 Chapter 27: Mail Merge Mania 297 About Mail Merge 297 Understanding Word's mail merge jargon 298 Reviewing the mail merge process 299 Using the Mail Merge Wizard 300 I The Main Document 300 Creating a mail merge form letter 300 Creating mail merge email messages 302 Creating mail merge envelopes 302 II The Recipient List 303 Building a new recipient list 303 Using an already created recipient list 307 Grabbing a recipient list from Outlook 308 Editing a recipient list 308 III Fold in the Fields 309 IV Preview the Merged Documents 310 V Mail Merge Ho! 311 Merging to a new set of documents 311 Merging to the printer 311 Merging to email 312 Chapter 28: Labels and Envelopes 313 Labels Everywhere 313 Printing sheets of identical labels 314 Printing an address list 315 Instant Envelope 317 Chapter 29: A More Custom Word 321 A Better Status Bar 321 The Quick Access Toolbar 323 Adding buttons to the Quick Access toolbar 324 Editing the Quick Access toolbar 324 Removing items from the Quick Access toolbar 326 Customize the Ribbon 326 Part VI: The Part of Tens 329 Chapter 30: The Ten Commandments of Word 331 Thou Shalt Remember to Save Thy Work 331 Thou Shalt Not Use Spaces Unnecessarily 332 Thou Shalt Not Abuse the Enter Key 332 Thou Shalt Not Neglect Keyboard Shortcuts 332 Thou Shalt Not Manually Number Thy Pages 333 Thou Shalt Not Force a New Page 333 Thou Shalt Not Forget Thy Undo Command 333 Honor Thy Printer 333 Thou Shalt Have Multiple Document Windows Before Thee 334 Neglecteth Not Windows 334 Chapter 31: Ten Cool Tricks 335 Automatic Save with AutoRecover 335 Accelerate the Ribbon 336 Ancient Word Keyboard Shortcuts 337 Build Your Own Fractions 337 Electronic Bookmarks 338 Lock Your Document 339 The Drop Cap 339 Map Your Document 340 Sort Your Text 341 Map Ctrl+F to the Advanced Find Command 342 Chapter 32: Ten Bizarre Things 343 Equations 343 Video in Your Document 344 Hidden Text 344 The Developer Tab 345 Hyphenation 345 Document Properties 346 Cross-References 346 Collect and Paste 346 Click-and-Type 347 Word and the Internet 347 Chapter 33: Ten Automatic Features Worthy of Deactivation 349 Bye-Bye Start Screen 349 Restore the Traditional Open and Save Dialog Boxes 350 Turn Off the Mini Toolbar 350 Select Text by Letter 351 Disable Click-and-Type 352 Paste Plain Text Only 352 Disable AutoFormat Features (×4) 353 Index 355

Back